Why Move-In Documentation Matters

Most renters in Colorado skip one critical step when they get the keys: documenting the condition of their new home. Under Colorado Revised Statute 38-12-503, you have the right to a safe, habitable space — but it's your responsibility to record its condition on day one.

Without your own photos or notes, even minor wear and tear can be blamed on you at move-out. Landlords often take their own checklist, but if you don’t have proof of your version, you’re at a disadvantage.

What to Inspect and Record Before You Unpack

Set aside 30–45 minutes before moving in furniture. Use your phone to snap photos or record a narrated walkthrough. Here's what to look for:

Kitchen

• Check inside the fridge (especially seals and shelving)
• Inspect the oven and stovetop for grime or burnt spots
• Look under the sink for water damage or mold
• Open all cabinets and drawers — note peeling, crumbs, or smells

Bathrooms

• Flush toilets and check for leaks or discoloration
• Inspect caulking, tile grout, and showerheads
• Check mirrors, vanities, and under-sink storage
• Turn on the fan and verify functionality

Floors, Walls, and Fixtures

• Photograph any scratches, dents, or paint issues
• Test all switches, plugs, and overhead lights
• Open and close every window and closet door

Commonly Missed Spots

• Baseboards and trim (Colorado dust builds up fast)
• Ceiling fan blades and vent covers
• Inside window tracks and closet corners

Tips to Make It Official

• Use a timestamped photo app or video walkthrough
• Send your findings to your landlord or property manager in writing
• Request written confirmation they received your documentation
• Ask for a copy of the landlord’s move-in checklist if not provided

Even if your landlord says “don’t worry about it,” you should. Without proof, small issues can become deposit deductions months later.

Cleaning Counts More Than You Think

In homes across Aurora, Denver, Parker, and Westminster, we’ve seen tenants lose $100–$300 because of overlooked grime — even when the unit seemed “clean enough.”

If your home isn’t professionally cleaned at move-in, you can ask for it to be corrected — or request a rent credit for cleaning (with written agreement). Trusted Choice Cleaning helps renters prepare for inspections with move-in cleans that target the spots most often flagged.

What If You Miss Something?

Forget to check the oven or the back of the closet? That small oversight could cost you later. Landlords may claim damage or unclean areas if there's no photo record. That’s why pre-move documentation is just as important as your final clean before moving out.

Your Move-In Strategy: Document Early, Clean Well, Save Your Deposit

• Take a walkthrough before unpacking — camera in hand
• Record everything — even if it seems minor
• Submit your findings and keep a backup
• Schedule a move-in clean if needed

Need a Move-In Clean? We’ve Got You Covered.

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